Cancellation & Refund Policy

1. Cancellation Requests

All cancellation requests must be submitted in writing via email to the conference secretariat. Cancellation requests received through any other means may not be considered valid.

2. Refund Schedule

2.1 Cancellation Received 70 Days or More Before the Conference

Participants who cancel their registration 70 days or more before the conference date are eligible for a refund of 70% of the registration fee.

2.2 Cancellation Received 50–69 Days Before the Conference

Participants who cancel their registration between 50 and 69 days before the conference date are eligible for a refund of 50% of the registration fee.

2.3 Cancellation Received 30–49 Days Before the Conference

Participants who cancel their registration between 30 and 49 days before the conference date are eligible for a refund of 25% of the registration fee.

2.4 Cancellation Received Less Than 30 Days Before the Conference

Cancellations received less than 30 days before the conference date are not eligible for a refund.

3. Non-Attendance

No refunds will be provided for non-attendance at the conference, regardless of the reason for absence.

4. Transfer of Registration

Registration may be transferred to another participant upon approval by the organizing committee. Requests for transfer should be submitted in writing before the conference date.

5. Conference Cancellation by Organizers

If the conference is canceled by the organizers for any reason, registered participants will receive a full refund of the registration fee paid.

6. Refund Processing

Approved refunds will be processed within 30 business days after approval of the cancellation request. Refunds will be issued through the original payment method whenever possible.

7. Contact Information

For questions regarding cancellations or refunds, please contact the conference secretariat:

Email: gwrese@scientificalerts.org
Website: gvcsee2026.scientificalerts.org